Stallholder Applications

If you have received an invitation to apply for a stall at Weird and Wonderful Wood 2024
please complete the form below.
Thanks!

Weird and Wonderful Wood 2024
Stallholders application form

11th & 12th May 2024

Haughley Park, Wetherden,
Near Stowmarket, IP14 3JY

Stallholder Applications

Prices

Pitch fees are per weekend:

General stallholder - outside (3m x 3m pitch) £85 each (inc VAT @ 20%)

General stallholder - in barn (5' table) £95 each (inc VAT @ 20%)

Catering stall - outside (3m x 3m) £200 plus VAT @ 20% (£240)

Plus:

All stalls: 10% commission plus VAT on TOTAL TURNOVER (this will only be collected once your total turnover exceeds £200). i.e if you take £250 the commission will be £25 plus VAT.

VAT registration number: 441535511

Select pitch

Pitch required:
Total

Select your stall type from the dropdown box. Prices are per pitch per weekend. 

Please don't underestimate the size of your stall as we need to know size in order to fit everyone in. We won't charge for guy rope space but we need to know exactly how big your stall is.

Please note that stallholders will receive 2 x entrance tickets per stall only. Additional tickets can be purchased in advance at a reduced rate.

Payment: Once we have received your completed form we will send a confirmation email and reminder of our bank details.

We will need a copy of your Risk Assessment, Public liability insurance certificate and caterers' equipment and hygiene certificates. Please attach your documents using the link below, or send by email to info@weirdandwonderfulwood.co.uk

If you are experiencing difficulties with the form then please get in touch and we will send a form by email that you can print and return, or we'll pop one in the post for you.

Maximum file size: 33.55MB

I have the read the Stallholders / Caterers information below and agree to abide by it.

Confirmation

Stallholders Information

  • On arrival all stallholders must find the Stalls Manager before setting up.
  • Stalls will be built by stallholders who must bring their own materials and equipment. Tables are available for those working in the barn if required. Outside stallholders will need to bring their own.
  • Stalls should be erected on Friday 10th May between midday and 8pm. Please contact us in advance if this is not possible.
  • All vehicles must be off the site by 8:45am on Saturday/Sunday morning for safety and to preserve the ambience of the event. There will be adequate parking in the car park.
  • We will open for trading at 10.30am – 6pm on the Saturday and 10.30am – 5pm on Sunday, although for safety reasons we may have to let people in earlier.
  • No stalls should leave the site before 6.00 pm on Sunday.
  • It is essential that stallholders keep the area around their stalls tidy. Please bring your own litter bags and remove them at the end of each day.
  • Stalls should only be used for selling crafts that are predominantly wood. NO FOOD OR DRINK TO BE SOLD UNLESS PREVIOUSLY AGREED.
  • All dogs to be kept on leads at all times, although if possible please try not to bring them.
  • Camping for stallholders, crew and performers only will be available in the car park on the Friday and Saturday nights only. There is limited space for camping and facilities are basic.
  • There is no power available to outside stall holders and generators should not be used without prior consent.
  • Stallholders are allowed 2 x entrance tickets per stall and one vehicle pass. If additional passes are required they can be purchased in advance at a reduced rate. This year these will not be posted out, but will be available for collection on arrival at the site.
  • The organisers reserve the right to turn down unacceptable applications
  • PLEASE decorate your stalls and make them look as woody and attractive as possible.

Caterers Information

  • All catering stalls must be decorated in keeping with the style of the event. Please make your stall as interesting and ‘woody’ as possible.
  • Catering stalls are outside only
  • On arrival please find the stalls manager before set up. A phone number will be provided before the event.
  • Stalls will be built by stallholders who must bring their own materials and equipment and may be erected on Friday 10th May between midday and 8pm, and on Saturday between 7:30am and 8:45am. Please feel free to start trading as early as you like, as there will be a demand for food from stallholders, crew and volunteers setting up before the gates open.
  • All vehicles must be off the site by 8:45am on Saturday morning. There will be adequate parking in the car park.
  • We will open for trading at 10.30am – 6pm on the Saturday and 10.30am – 5pm on Sunday. Although for safety reasons we may have to let people in earlier. No stalls should leave the site before 6.00 pm on Sunday.
  • It is essential that stallholders keep the area around their stalls tidy. Please bring your own litter bags and remove them at the end of each day.
  • Please provide food containers and cutlery that are compostable. No plastic or polystyrene.
  • Please make sure that you have enough food to meet demand. You will be extremely busy at times so please be adequately prepared and bring seating / tables for customers if you have them.
  • We are unable to guarantee that pitches will be in the same position as on previous years. 
  • The organisers reserve the right to turn down unacceptable applications.
  • Camping for stallholders, crew and performers will be available in the car park on the Friday and Saturday nights only. There is limited space for camping and facilities are basic.
  • Outside stallholders are responsible for supplying their own power, where needed. All electrical equipment used must have a current PAT certificate. Quiet generators only by prior agreement.
  • Stallholders are allowed 2 x entrance tickets per stall and one vehicle pass. If additional passes are required they can be purchased in advance at a reduced rate. This year these will not be posted out, but will be available for collection on arrival at the site
  • All stalls must comply with current HSE regulations including those covering LPG, electrical equipment and food hygiene.
  • A risk assessment MUST be completed for each stall, you must also send in a copy of your PLI and relevant hygiene certification.
Violinist
Program
Driftwood fairies
Stiltwalkers
Tipi by the lake
Wood turning
Carved otters
“What a wonderfully inspirational event. Spent a fantastic day with 4 generations of our family. Absolutely enthralling. All visitors & crew so lovely & welcoming”
Steve & Jill Wasill